ARTICLE I--PRIVILEGES OF MEMBERSHIP

SECTION 1. All members of the Corporation shall be entitled to:
(a) The right to hold a Corporation office, in accordance with the provisions of these bylaws.
(b) One vote in each corporate election.
(c) One subscription to all Corporation publications.

SECTION 2. The Undergraduate Houses are those defined by the IHC Bylaws.

ARTICLE II--CORPORATION MEETINGS

SECTION 1. Corporation meetings may be called at any time by the President or the Board of Directors. The Secretary shall post notice of the meeting in each undergraduate House at least seven (7) days prior to the meeting. Twenty-five percent of the membership shall constitute a quorum.

SECTION 2. The Corporation may exercise all powers consistent with the Articles of Incorporation and these Bylaws. In all questions of procedure for which provisions are not made in the Bylaws, the current edition of Robert's Rules of Order shall determine the rule.

ARTICLE III--THE HONOR SYSTEM

SECTION 1. No one shall take unfair advantage of any member of the Caltech community.

SECTION 2. The Honor System as stated in Section 1 shall be the fundamental principle of conduct of all members of the Corporation. It shall apply to all scholastic activities as well as to relations with other members of the Caltech community.

ARTICLE IV--OFFICERS

SECTION 1. The general officers of the Corporation shall be the President, Vice President, Conduct Review Committee Student Chairman, Secretary, Treasurer, Interhouse Committee Chairman, Director for Academic Affairs, Director for Social Activities, and two Directors at Large. These offices, and those of Board of Control Secretary and Editor of the California Tech are elected offices.

SECTION 2. Only registered undergraduates who are Corporation members shall be appointed or elected to an office of the Corporation. If an officer ceases to be a registered undergraduate, he shall retire from that office. An officer other than the Vice President or the Board of Control Secretary may petition the Executive Committee for permission to continue. The Executive Committee shall evaluate his proposal to remain in office based upon the officer's intent and ability to continue fulfilling the duties of the office. If the Editor or Business Manager of the Big T or little t is not a registered undergraduate because he has graduated, he shall continue in office automatically until his work is complete.

SECTION 3. Office of the President: The President shall be the official representative of the Corporation, and he shall preside at its meetings. He shall be chairman, without vote unless a tie occurs, of the Board of Directors and a member of the Executive Committee. He shall have ultimate responsibility for proper observance of all responsibilities delegated to members of the Board of Directors. He must be either a junior or senior in the fall term immediately following his election.

SECTION 4. Office of the Vice President: The Vice President shall, during absences of the President, assume the duties of that office. He shall act as chairman of the Board of Control. He shall assist the President in coordinating the policies and activities of the Associated Students. His primary responsibility shall be to insure the continuance of the Honor System among the students. He must be either a junior or a senior in the fall term immediately following his election.

SECTION 5. Office of the Secretary: The Secretary shall, during the absence of the President and Vice President, assume the duties of the President. The Secretary shall keepa record of the proceedings of the meetings of the Corporation and the Board ofDirectors. He shall post, or otherwise make public, copies of the record of each meeting within three days subsequent to that meeting. He shall post notice of all meetings of the Corporation in which legislation is to be acted upon or discussed, together with a complete statement of such legislation at least seven (7) days prior to the meeting. The Secretary shall maintain a current file of the minutes and reports of all ASCIT committees, and all committees and organizations having interests in common with those of the Associated Students. He shall oversee communications, elections, and the records and archive. Additionally, the Secretary shall be responsible for organizing the club funding meeting held after the BoD election. Club funding shall be disbursed through the Secretary.

SECTION 6. Office of the Treasurer: The Treasurer shall receive all money belonging to the Corporation and shall deposit it to the credit of the Corporation in such bank or banks as the Board of Directors shall determine. He shall keep a full account of money expended and received and shall make a report of such account once a term at a regular meeting of the Board of Directors, and at such time as the Board of Directors may desire. He shall have the Corporation books audited as soon as possible after the close of the previous fiscal year. The Treasurer shall receive and present to the Board of Directors term and annual reports of all ASCIT publications, and he shall ensure that all publication officers are informed of and comply with the provisions of Article XIV. He shall have direct charge of all Corporation property.

SECTION 7. Office of the Interhouse Committee Chairman: The Interhouse Committee Chairman shall call and preside over meetings of the Interhouse Committee. He shall be responsible for liaison between ASCIT and the various House organizations. He must be either a junior or a senior in the fall term immediately following his election.

SECTION 8. Office of the Director for Academic Affairs: The Director for Academic Affairs shall be chairman of the Academics and Research Committee and be responsible for all other committees formed by the Corporation on academic affairs. He shall be responsible for overseeing and supporting the operations of the Course Listings of Undergraduate Education and the Undergraduate Research Opportunities Handbook on the donut web site.

SECTION 9. Office of the Director for Social Activities: The Director for Social Activities shall be chairman of the Executive Social Committee. He shall be responsible for the organization of the Corporation's social activities and shall coordinate them with the social activities of the undergraduate Houses.

SECTION 10. Offices of Directors at Large: One of the Directors at Large shall be a freshman and the other shall be an upperclassman at the time of election. The Directors at Large shall perform duties as specified by the Resolutions of the Board of Directors.

SECTION 11. Office of the Conduct Review Committee Student Chairman: The Conduct Review Committee Student Chairman shall act as the student chairman of the Conduct Review Committee and serve on the Board of Directors.

ARTICLE V--THE BOARD OF DIRECTORS

SECTION 1. MEMBERSHIP. The Board of Directors shall consist of the President, Vice President, Secretary, Treasurer, Interhouse Committee Chairman, Conduct Review Committee Student Chairman, Director for Academic Affairs, Director for Social Activities, and one freshman and one upperclassman Director at Large. No person shall at one time hold more than one office that would entitle him to a seat on the Board of Directors.

SECTION 2. DUTIES. The Board of Directors shall require all officers of the Corporation to comply with its provisions. It shall exercise all other powers in connection with the affairs of the Corporation not delegated to other persons or agencies or reserved for the Corporation itself. The Board of Directors shall have the responsibility to recognize, investigate, and discuss the long-range and immediate problems of the Corporation, and to make use of qualified people both within and outside the Board of Directors.
(a) It shall have the sole power to authorize expenditures.
(b) It shall have the power to make awards and appointments as provided in these bylaws.
(c) It shall adopt a budget at the beginning of each fiscal year to control all expenditures for the year.
(d) The Board of Directors shall have the power to authorize subcommittees responsible to itself, for the investigation and discussion of Corporation problems.

SECTION 3. MEETINGS. Meetings of the Board of Directors shall be held at least once a week--except during Rotation, final examinations, and vacations--at the call of the President, or of any two members of the Board of Directors. Ordinarily, six (6) members shall constitute a quorum. However, if at any time more than three (3) of the general offices are vacant, unanimous attendance shall suffice.

ARTICLE VI--EXECUTIVE COMMITTEE

SECTION 1. MEMBERSHIP. The Executive Committee shall consist of the President of the Corporation and between four and eight ASCIT members who are also registered Caltech undergraduates appointed at the beginning of third term by the President with the approval of the Board of Directors. The Chairman of the Committee shall have ultimate responsibility for the proper observance of all responsibilities delegated to members of the Executive Committee. He shall not be a member of the Board of Directors. The Committee shall have the power to appoint a Secretary who shall perform duties determined by the Executive Committee. He shall not necessarily be a member of the Committee.

SECTION 2. DUTIES. The Executive Committee shall have the power to interpret the bylaws. It shall also have the sole power to consider the validity of protests, including protests over whether a petition or amendment concerns the Board of Control. It shall also have the sole power to reschedule invalidated elections.
It shall have the power to appoint persons to fill vacancies in the Board of Directors temporarily, as provided for in Article VIII, Section 9. It shall be responsible for the investigation of such corporate problems as are delegated to it by the Board of Directors. finally, it shall assist the President in coordinating activities of the Corporation.

SECTION 3. SUB-COMMITTEES. The Executive Committee shall have the power to authorize sub-committees responsible to itself, for the investigation and discussion of Corporation problems.

SECTION 4. MEETINGS. The Executive Committee will meet at the request of the Chairman of the Executive Committee, the President of the Corporation, or any two members of the Committee.

ARTICLE VII--THE BOARD OF CONTROL

SECTION 1. PURPOSES AND DUTIES. The Board of Control shall review all cases of alleged violations of the Honor System and shall make recommendations to the Dean of Students for action in those cases in which a violation is found to have been committed. All defendants will be asked if they wish the Associate/Assistant Dean of Students to participate in the Dean's review of the Board's recommendations. It shall be the duty of the Chairman to see that the student body is informed of the policies of the Board of Control. Violations of the Honor System may be brought to the attention of the Board by any member of the Caltech Community.

SECTION 2. MEMBERSHIP. The Board of Control shall consist of the Vice President of the Corporation, who shall act as chairman, and the following members: the Secretary of the Board of Control, two members appointed by the Board of Control, one member for each of the undergraduate houses, elected by the members of that House, and one elected by students living outside of the Houses.

(a) The representatives from the Houses shall be elected each year in accordance with the election procedures determined by the House. A candidate may declare his candidacy in any House, but all students shall vote in the House with which they are affiliated at the time of the election. Students not affiliated with any House may register to vote in the House of their choice. Students not registered nor affiliated with a House at the time of the election may not vote.

(b) A candidate may declare his candidacy in any House, but all students shall vote in the House with which they are affiliated at the time of the election. Students affiliated with more than one House may only vote in one House.

(c) The Board of Control shall appoint two members from the undergraduate student body at large for a term of office not to exceed one year. All applicants must be interviewed by the Board of Control.

(d) Students living outside the houses and associated off-campus alleys shall be eligible to elect one representative in an annual election organized according to procedures determined by the electors. Ballot box(es) shall be set out in place(s) including but not limited to Avery House at the time of this election. Eligible students who choose to vote in the election for off-campus Board of Control Representative may not vote for Board of Control Representatives in one of the houses.

(e) Only registered undergraduates may serve on a case of the Board of Control.

(f) In the event that a Board of Control member fails to register or takes a leave of absence at any time during his term of office, said member shall retire from that office immediately.

(g) In the event that a Board of Control representative from the Houses retires before his term of office expires, the House shall elect a replacement for the remainder of the term of office in accordance with the election procedures determined by the House.

(h) These representatives at large shall be chosen after ASCIT elections but before the swearing in of the new officers. They shall assume office at the time the Vice President is installed.

(i) In the event that a Board of Control representative at large retires before his term of office expires, the Board of Control shall appoint a replacement from the undergraduate student body at large for the remainder of the term of office.

 

SECTION 3.RULES OF PROCEDURE.

(a) When a suspected violation of the Honor System is reported to the Board, the Chairman or Secretary, and one other Board member will conduct a preliminary investigation to examine all relevant facts. They may require any persons involved to discuss their knowledge of any information concerning the case. The Chairman and Secretary will determine whether or not the case will be brought to a hearing of the full Board.
(b) During the preliminary investigation, all potential defendants will be informed of any current or former Board members or House presidents who may hear the case.
(c) When a case is brought to a hearing of the full Board, the Board will make three decisions:

1. Whether or not an Honor System violation has been committed.
2. How to nullify the advantage that has been taken.
3. How to protect the Caltech Community.

(d) All persons appearing before the Board at a hearing or a preliminary investigation will be informed of the reasons for their presence.
(e) Persons who feel that they have been unfairly treated by any members of the Board or that their personal rights have been violated may make appeals to the Dean of Students.
(f) The preliminary investigators shall not have a vote on the Board.
(g) No Board representative shall conduct any investigation outside a hearing except at the instruction of the Chairman.
(h) Seven (7) voting members of the Board shall constitute a quorum.
(i) In case of absence or disability of the Chairman, the Board shall select a temporary chairman from among their number who, while acting as Chairman, shall not have a vote. In the case of absence of the Secretary, the Chairman shall appoint a temporary Secretary, who shall not have a vote, from among those who are present or past Board members (see subsection (j)).
(j) If a Board member feels unable to render an unbiased judgment in a particular case, that member should disqualify himself. Furthermore, no member of the Board shall sit in judgment of his own case.
(k) If a defendant feels that particular Board members are unable to render an unbiased judgment, a request may be made to the Chairman or the Dean before the start of the full Board hearing that those members not sit on the case.
(l) If made necessary by subsections (g),(h), or (i) in order to maintain a full quorum of the Board, the Board shall reserve the right to ask any past members of the Board of Control to serve on a case, contingent on a three-fourths (3/4) vote of the remaining voting Board members. In the case that full quorum is not met using all eligible current and past members, the Board reserves the right to ask the House Presidents to serve on the case. Each House President must be approved by a three-fourths (3/4) vote of the remaining Board members. All those serving on a case are bound to secrecy as stated in subsection (s). House Presidents who have served on a case are not considered former members of the Board of Control. Accordingly, past House Presidents (unless current or former Board members) may not serve on a case.

(m) Any person asked to attend a preliminary investigation may be accompanied by any current or former Board member of his choice.
(n) A defendant attending a hearing of the full Board may be accompanied by any one member of the Caltech community of his own choosing. This person may accompany the defendant during waiting periods, and at any part of the hearing where the defendant is present. This person must not disrupt or interefere with the proceedings of the Board in any way, and shall be immediately removed at the Chair's discretion if such disruption occurs. This person will be bound by secrecy as set forth in subsection (s) for all witnesses.
(o) A defendant attending a hearing of the full Board may ask the Chair at any time for permission to hold a short, private recess with a Board member of the defendant's choice. Any new information pertaining to the case revealed in this conference will be shared with the full Board. The member shall remain able to vote on the case.
(p) Before the Board votes to convict, the defendant will be shown all physical evidence pertaining to his case and given a reasonable opportunity to respond.
(q) Before a vote for conviction or dismissal, all aspects of the case must be thoroughly considered. A three-fourths (3/4) vote of voting members of the Board present shall be necessary for any decision of the Board except case dismissal or the tabling of a case, which shall both require a simple majority.
(r) No decision of a previous Board shall be revoked, unless the Board is convinced that new evidence or changed conditions change the status of the original case, or upon recommendation of the Dean.
(s) Any records of the proceedings of the Board are to be kept only by the Secretary. The official minutes of proceedings resulting in convictions shall be kept by the Secretary in a minute book of the Board of Control. This book shall be kept under lock and key by the Dean of students. The Chairman and Secretary shall have the sole power to get the minute book from the Dean and shall do so only on official business of the Board. All other records shall be destroyed by the Secretary.
(t) The official minutes of proceedings resulting in convictions shall include the names of all persons concerned, the decisions reached by the Board with corresponding vote tallies, a description of any previous convictions, as well as the names of the members of the Board present.
(u) The Board of Control has the right to collaborate with the Graduate Review Board, the Dean of Students, the Director of Residence Life, and the Conduct Review Committee.
(v) In cases resulting in conviction, the Chair and Secretary must make clear to the defendant the Board's basis for its decisions, including but not limited to the main line of reasoning that led to conviction.
(w) All those appearing before the Board, and the Board itself, are expected to maintain absolute secrecy regarding case meetings of the BOC. Divulgence of any of the proceedings shall be considered a violation of the Honor System. Should the defendant wish to discuss the issues involved in his case with others, after his case has been completed, he may do so at any time, provided no portion of the case that concerns other defendants is made public without the permission of those persons. However, once the defendant initiates discussion, witnesses in the case are no longer bound to secrecy. If, in a particular case, the Board shall deem it wise to make known the proceedings of the Board, the Chairman shall be empowered to, upon resolution of the Board, to convey such information without disclosing the names or identities of any persons involved.
(x) When a case is reported to the Board by some member of the Community, the Board will inform this member that the case is being considered. If any grade changes or status changes are necessary, the appropriate faculty member or administrator will be notified of the need for such changes at the close of the case.
(y) When a case involves both a undergraduate and graduate defendant, the Chairman and Secretary may conduct the preliminary investigation with the Chairman and Secretary of the Graduate Review Board. The Chairman and Secretary of the Graduate Review Board may also sit in on the Board hearing for the case and shall not have a vote. The Graduate Review Board shall have access to the records for this case.

(z) OATH. The oath taken by all persons appearing before the Board of Control shall be: "I do solemnly swear (or affirm) to tell the truth, the whole truth, and nothing but the truth."

ARTICLE VIII--ELECTIONS AND PROCEDURES

SECTION 1. Nominations for the offices of President and Vice President shall open at 8 A.M. the second Wednesday of second term and shall close at 5 P.M. the following Tuesday. Nominations for all other elected offices shall open at 8 A.M. on the fourth Wednesday of second term and shall close at 5 P.M. the following Tuesday. The Election Chairman shall publish an announcement in the issue of The California Tech immediately preceding the opening of these nominations. For a nomination to be valid, the nominee must be a current ASCIT member. The Election Chairman shall compile a list of Candidates and confirm that those candidates accept the nomination. The California Tech shall publish that complete list of nominated candidates and any statements they wish to make. The Election Chairman should post sign-ups, announce sign-ups, and announce when the election is to be held.

SECTION 2. All nominated candidates shall be listed on a ballot and voted upon at elections to occur the Monday immediately following the closing of nominations for that office.

SECTION 3. Voting shall be conducted both online and with a single physical ballot box to be placed outside the Tech Express. Voting will take place from 10:00 A.M. to 11:59P.M. on the day of the election. Each voter who uses the ballot box must sign an official register at the place of voting before submitting a ballot. Error shall be defined as the sum of the absolute differences between the number of votes and the sum of the number of voters registered on donut.caltech.edu and signatures at the aforementioned polling location. Absentee ballots shall be allowed in the case of a voter who expects to be absent on the day of an election. Absentee ballots must be filed with the Election Chairman no later than the midnight prior to the election. Voting by proxy is prohibited. All ballots shall be cast secretly. There shall be no campaigning or campaign materials present in a room where polling takes place during any election.

SECTION 4. All registered undergraduates may vote for the Vice President (Board of Control Chairman), the Board of Control Secretary, the Interhouse Committee Chairman, and the Conduct Review Committee Student Chairman. Only members of the Corporation may vote for other elected officers. A voter may cast no more than one ballot in each election.

SECTION 5. Each voter shall rank the candidates for each office in order of descending preference, with 1 (first Rank) representing the most preferred. For the first Rank, the voter may choose one of the following:

(a) a nominated candidate,

(b) any other legally qualified person,

(c) the word "NO," by writing it in,

(d) abstaining.

For Second Rank (2) and subsequent Ranks, "NO" is not permitted. No candidate may be ranked twice, and no candidates may be ranked equally. A voter may abstain at any point in the ranking by leaving the remaining Ranks blank. A ballot conforming to these guidelines shall be considered correctly-cast.

SECTION 6. In order to win the election, a candidate must receive an absolute majority of votes. Absolute majority shall be defined as more than half the error plus half the number of correctly-cast non-abstaining votes. The Count Process shall be conducted by the Election Committee as follows:

(a) For each office, all correctly-cast ballots shall be organized and counted according to first Rank votes. If no candidate receives more than the number of "NO" votes, then there shall be a vacancy in that office. If not, the "NO" votes shall be distributed among the candidates according to Second Rank.

(b) If no candidate has an absolute majority of votes, the candidate with the least number of votes shall be eliminated, and each of that candidate's ballots shall be redistributed among the remaining candidates by next available choice ranked. If all remaining candidates on a ballot have been eliminated, then that ballot shall be considered an abstention.

(c) If a candidate now has an absolute majority of votes, that candidate wins. If not, steps (b) and (c) shall be repeated until a winner has been determined.

SECTION 7. A tie shall be defined as the situation in which the absolute difference between the vote totals of two or more candidates is less than or equal to the error.
If a tie occurs among candidates in last place at any point in any count process, the votes of one of the tied candidates shall be distributed, and the count process continued until a potential winner is found. This shall be repeated for each of the other tied candidates, until all such potential winners are found. If the same candidate emerges as the potential winner in all cases, then that candidate wins. If no consensus is found, then all correctly-cast ballots shall be reorganized and counted according to preferences for only the potential winners, using the procedure in Section 6. The candidate receiving an absolute majority of votes shall be elected.
If a tie occurs among all remaining candidates, the election shall be ruled indeterminate, and another election shall be held the Friday following the initial election. In this Second Election, voters may rank only the remaining candidates or abstain. Write-in candidates and "NO" shall not be allowed. The Count Process shall follow the procedure in Section 6.
In the event of a tie among all remaining candidates in the Second Election, a meeting shall be convened within ten days after the reporting of the tie, and all scheduled elections shall be postponed until after the meeting. A debate between the remaining candidates shall be held at the meeting, under guidelines established by the Board of Directors. Immediately after the debate, a final Election shall be held. Procedures shall follow those of the Second Election, except that voting shall be open for a period of four hours, and ballot boxes shall be made available only at the location of the meeting.

SECTION 8. The Election Chairman must release and post the report of the Election Committee no earlier than 11:59 P.M. on the first day following the election and no later than 10:00 A.M. the second day following the election. This report shall be posted in each of the undergraduate Houses. However, numerical results will not be made public until all officers have been elected. All protests must be given in writing either to the President, the Chairman of the Executive Committee, or the Election Chairman. If no protests are received prior to 11:59 P.M. on the first day following the election, the report of the Election Committee will be considered valid and final. Upon receipt of a valid protest, all scheduled elections must be postponed for one week, pending resolution of the difficulty. All contested election results shall be withheld until all protests for the respective elections have been resolved. The Executive Committee shall have the sole power to consider the validity of protests and to reschedule invalidated elections.

SECTION 9. In the event of a vacancy on the Board of Directors, the Executive Committee shall appoint an individual to fill the office temporarily and to perform its duties without vote on the Board of Directors, unless the vacancy was due to "NO" winning the election. In the event of a vacancy of any other elected office of the Corporation, the Board of Directors shall appoint an individual to fill the office temporarily, unless the vacancy was due to "NO" winning the election. In either event nominations for the vacated office shall be opened within a period of seven (7) days from the occurrence of the vacancy. In the event of a vacancy on the Board of Directors due to "NO" winning the election, the Executive Committee may appoint an individual to fill the office and perform all of its duties, until the end of its term or another individual is elected under the terms of section 12. In the event of a vacancy of any other elected office of the Corporation due to "NO" winning the election, the Board of Directors may appoint an individual to fill the office and perform all of its duties, until the end of its term or another individual is elected under the terms of section 12.

SECTION 10. Installation of the general officers shall take place at the second meeting of the Board of Directors following the completion of officer elections. An oath of office shall be administered by the retiring President to the incoming President which may take the following form: "I do solemnly swear that I will support the Articles of Incorporation of the Associated Students of the California Institute of Technology, Incorporated, and that I will discharge the duties of the office to which I was elected to the best of my ability." The incoming President shall administer the oath of his choice to the incoming Board of Directors.

SECTION 11. All general officers of the Corporation shall retire immediately upon the installation of their respective successors.

SECTION 12. Upon presentation to the Board of Directors of a petition bearing the signatures of twenty percent (20%) of those eligible to vote for an office in which there is a vacancy because "NO" was the winner of an election, by any eligible voter in said election, a new election for that office shall be held. Signatures will be valid only if the petition was signed not more than seven days before it was submitted to the Board of Directors. Nominations for the new election and the new election shall be held in accordance with the provisions of Article VIII; except that the nominations will be open on the Wednesday immediately following the presentation of the petition to the Board of Directors.

SECTION 13-For non-election votes, the winning proposal must receive an absolute majority of votes. Absolute majority is defined as follows:

(a) In votes requiring a simple majority, absolute majority shall be defined as half the error plus half the number of correctly-cast non-abstaining votes.

(b) In votes requiring a two-thirds (2/3) majority, absolute majority shall be defined as two-thirds (2/3) of the error plus two-thirds (2/3) of the number of correctly-cast non-abstaining votes.

ARTICLE IX--INITIATIVE AND REFERENDUM

SECTION 1.INITIATIVE. Any Corporation member may present to the Board of Directors a petition signed by at least twenty percent (20%) of the members of the Corporation requesting certain legislation upon any matter within the authority of the Board of Directors. The petition must be signed not more than fifteen (15) days before it is presented to the Board of Directors. The Board of Directors shall either pass such legislation or else submit it to a vote of the Corporation within fifteen (15) days after its presentation. Notice of the vote and a complete statement of the proposed legislation shall be posted and published at least seven (7) days prior to the vote. If the requested legislation concerns the Board of Control or the Conduct Review Committee, the signatures of twenty percent (20%) of the registered undergraduates shall suffice to bring the matter before the Board of Directors, who must bring it to a secret ballot, open to all registered undergraduates.

SECTION 2.REFERENDUM. The Board of Directors may submit any proposed legislation to a vote of the Corporation. Notice of the vote and a complete statement of the proposed legislation shall be posted and published at least seven (7) days prior to the vote. If such legislation concerns the Board of Control or the Conduct ReviewCommittee, the vote shall be open to all registered undergraduates.

SECTION 3. Legislation proposed by initiative or submitted for referendum may be voted on by the Corporation at a Corporation meeting. A vote restricted to members of the Corporation may not amend or strike down any legislation concerning the Board of Control.

SECTION 4. Unless otherwise provided in these bylaws, a majority vote shall suffice to pass acts of legislation not relating to the expenditure of funds. A two-thirds vote shall be necessary to adopt or repeal an act of legislation relating to the expenditure of funds.

ARTICLE X--RECALL

SECTION 1. Any appointed officer of the Corporation may be recalled by a three-fourths (3/4) vote of the Board of Directors. If any members of the Board of Directors are not present at the time of the recall vote, the absent members must be notified and allowed an opportunity to vote on the recall at the subsequent meeting. If exactly three-fourths (3/4) of non-abstaining votes are in favor of recall at the end of the second meeting, the President shall cast a tiebreaking vote.

SECTION 2. Any elected or appointed officer of the Corporation may be recalled in a special election. For an elected officer, a special election shall be held upon presentation of a petition bearing the signatures of twenty percent (20%) of those eligible to vote for the office. For an appointed officer, the petition must bear the signatures of twenty percent (20%) of those eligible to apply for the office. Signatures will be valid only if the petition was signed not more than seven days before it was submitted to the Board of Directors.

SECTION 3. On the question of whether or not the officer shall be recalled, an affirmative vote from two-thirds (2/3) of the voters shall suffice to remove him from that office; otherwise he shall continue.

SECTION 4. Nominations for the election of a successor, in the event of the successful recall of an elected officer, will open and close, and the recall election will be held, in accordance with the provisions of Article VIII; except that the officer in question may not be a nominee, and nominations will open the Wednesday immediately following the removal of the ejected officer. The successor will take office immediately upon election. In the event of the successful recall for an appointed officer, applications for the office will open immediately and be conducted in the same manner as the original appointment. If the recall occurred as the result of a special election, the recalled officer may not apply. For recalls made solely by the Board of Directors, the recalled officer shall still be eligible.

ARTICLE XI--AMENDMENTS

SECTION 1. These bylaws may be amended in the following manner. The amendments may be proposed by official action of the Board of Directors, or by submission to the Board of Directors of the proposed amendment signed by twenty percent (20%) of the members of the Corporation. The President shall then call an election of the Corporation within fifteen (15) days after the proposal of the amendment.

SECTION 2. No Bylaw amendment concerning the Board of Control or the Conduct Review Committee shall be made by any vote restricted to Corporation members. Such amendments may be proposed by official action of the Board of Directors, or by submission to the Board of Directors of the proposed amendment signed by twenty percent (20%) of the registered undergraduate students. The President shall then put the amendment to a vote open to all registered undergraduates within fifteen (15) days after the submission of the amendment.

SECTION 3. Notice of the election and a complete statement of the amendment shall be posted and published at least seven (7) days previous to the election. For passage, an amendment must receive a two-thirds (2/3) majority vote.

ARTICLE XII--COMMITTEES

SECTION 1. The Director for Academic Affairs shall be the Chairman of the Academics and Research Committee. The committee shall consist of the Chairman, a Secretary appointed by the committee, one member elected from each of the houses, and two at-large members appointed by the Board of Directors. The House-elected members shall be elected during second term each year using procedures similar to the election of Board of Control members. They shall assume office at the start of third term. The Academics and Research Committee shall be responsible to the Board of Directors for actively enhancing the academic and research experience available to undergraduates at the Institute. Specific responsibilities shall be assigned by the Board of Directors.

SECTION 2. The Director for Social Activities shall be chairman of the Executive Social Committee. The chairman shall appoint a representative from each undergraduate House to the committee and may appoint other representatives at his discretion. The Executive Social Committee shall be responsible for planning and organizing all social functions of the Corporation.

SECTION 3. The Election Chairman shall be the chairman of the Election Committee. He shall be appointed by the Board of Directors with the advice of the Secretary. The Election Chairman shall appoint additional members to the Election Committee. The Election Committee shall manage polling stations, record votes, and report the results of all elections to the Board of Directors. The Election Chairman shall maintain a Manual of Election Procedures.

SECTION 4. The ASCIT Movies Chair shall be the chair of the ASCIT Movies Committee. The Chair shall be appointed by the Board of Directors with the counsel of the Treasurer, and shall be responsible for the Committee. The Movies Chair shall appoint additional members to the Movies Committee upon approval by the Board of Directors. The Movies Committee shall be responsible for planning and conducting movie events as well as managing corporation entertainment resources as specified by the Resolutions of the Board of Directors. The Chair shall report to the Board of Directors on the committee's status throughout the year.

SECTION 5. Student members shall be appointed to faculty committees by the Interhouse Committee in accordance with appropriate clauses of the faculty bylaws. These positions are not Corporation offices and shall be open to any undergraduate.

ARTICLE XIII--GENERAL FISCAL

SECTION 1.DUES. The Corporation dues shall be payable on registration day of each term at the rate given in the schedule below:

Fall Winter Spring Total

$25.00 $25.00 $25.00 $75.00

Dues for each term shall be non-refundable after add day of said term. The Board of Directors shall revise the dues annually to allow for inflationary increases in costs. The recommended revisions for the following year shall be voted on during third term by the Student Body, requiring at least a two-thirds (2/3) majority vote for passage. Of the dues, 10% each term shall be for a subscription to The California Tech.

SECTION 2.BUDGET. Upon entering office, the new Board of Directors shall adopt a budget to govern all Corporation expenditures for the following fiscal year. The budgeting process will be handled as follows. All clubs will submit a budgetary request containing the proposed budget, sources of income, expected activities, number of ASCIT and non-ASCIT members, and a statement of purpose. At the budget meeting, the clubs may make a presentation. The Board of Directors will determine all other financial obligations (e.g., salaries, insurance, and ASCIT organizations) including a reserve for the rest of the year. The remaining budget will be allocated to clubs. To enable the Board of Directors to assess more accurately the monetary need of individual clubs, a club questionnaire will be sent to each student. After the questionnaires are returned, the results will be tallied and made available to all members of the Board of Directors.

SECTION 3. AUDIT. All the books of account of the Corporation including those of the Big T and The California Tech shall be submitted by the Treasurer to a certified public accountant at the end of each fiscal year for auditing. The fiscal year shall begin March 1 and end on the last day of February. The audit shall cover the entire fiscal year concerned, including all checks and bank statements, purchase orders, bills, and receipts.

SECTION 4. CHECKS. The President, Vice President, and Treasurer shall have the power to sign the checks of the Corporation, the signatures of any two being required on any check.

SECTION 5. BIG T ASSESSMENT. Each Corporation member will be assessed thirty-six dollars ($36) for the Big T, payable on the days of registration at the rate of twelve dollars ($12) per term. A member withdrawing before the end of third term may either receive a refund for installments paid, or complete the payments and receive an annual. Before the end of third term, a member who does not wish to receive a copy may, upon written request to the Business Manager of the Big T, receive a refund of any installments paid toward that year's book.

ARTICLE XIV--PUBLICATIONS

SECTION 1. The official publications of this Corporation are:

(a) The California Tech, a newspaper published at least once a week, except during finals and vacations.

(b) The Big T, an annual published once a year

(c) the little t, a student handbook published once a year

(d) Totem, a literary art anthology published once a year

(e) donut.caltech.edu, a world wide web site

SECTION 2. The officers of these publications are:

(a) for The California Tech: An Editor, elected by the Corporation; and a Business Manager, appointed by the Board of Directors.

(b) for the Big T: An Editor and a Business Manager, both appointed by the Board of Directors.

(c) for the the little t: An Editor and a Business Manager, both appointed by the Board of Directors.

(d) for Totem: An Editor, appointed by the Board of Directors.

(e) for donut.caltech.edu: A Development Team, approved by the Board of Directors.

SECTION 3. The officers of each publication are solely responsible to the Board of Directors for that publication's success. The Board of Directors may make recommendations to the publication's officers in regard to policy or finances. The Board of Directors is ultimately responsible for the circulation and finances of the publications.

SECTION 4. The Editor of each publication is responsible for the selection and preparation of all content of that publication exclusive of advertising material. He is responsible for meeting deadlines agreed upon with printers or other contractors. His responsibilities terminate after the publication is printed.

SECTION 5. The Business Manager of each publication is responsible for all funds belonging to that publication. He may open accounts only with financial institutions previously approved by the Board of Directors. He will account for all receipts and expenditures in a manner recommended by the Treasurer. He will submit written reports on the financial condition of the publication to the Board of Directors through the Treasurer at the beginning of each term and at the end of the academic year. The Business Manager is the only one empowered to transact business in the name of a publication. His responsibilities terminate after distribution of the publication, invoicing of all advertising and receivables, payment of outstanding bills, preparation of adequate financial records, and, in the case of the Big T and the little t, the collection of revenues from advertising and other sources. If no Business Manager is appointed for the publication, these responsibilities are also those of the Editor.

SECTION 6. All checks must be signed by both the Editor and the Business Manager.

SECTION 7. Contracts or agreements may not be made, by the Business Manager of any publication, that extend beyond the academic year in which his term expires, unless a termination clause which requires ninety (90) days (or less) notice to be effective is part of the contract or agreement. The Treasurer shall be notified in writing of any contract or agreement prior to its enactment. The Board of Directors may enter into contracts on behalf of a publication for a period not to exceed three (3) years.

SECTION 8. Printing contracts for the Big T or little t must be approved by the Board of Directors before they are awarded. Prior to requesting this approval, the publication (Big T or little t) must submit a budget to the Treasurer for approval by the Board of Directors. Such a budget shall include a reserve amount of 10% expectable income of the publication for unforeseen expenses; it shall be reviewed by the Treasurer for completeness before presentation to the Board of Directors. The reserve amount may not be used without the prior approval of the Treasurer. Unexpected occurrences, significant deviations from budget estimates, and other problems shall be brought to the attention of the Treasurer, or another Director if the Treasurer is unavailable, as soon as a publication officer is aware of such a possibility.

SECTION 9. The salaries, commissions, and bonuses of the Editor, Assistant Editors, and Business Manager of each publication will not be paid until the Board of Directors has approved payment. No commission will be paid until payment for that advertisement has been received, unless specifically approved by the Board of Directors. Salaries may be withheld by the Board of Directors, in whole or in part, for unsatisfactory performance by the Editor, or failure to submit on time the required financial reports or for gross financial negligence by the Business Manager.

SECTION 10. Compensation schedules for The California Tech, Big T, and little t must be submitted by each publication to the Treasurer for approval by the Board of Directors. The schedule must be submitted within a month after the Editor and Business Manager of that publication have taken office. If either is replaced before their respective term of office ends, the schedule must be resubmitted within one month after such replacement has taken place. The schedule must include the following: salaries, commission rates, and possible bonuses; description of duties for all paid positions; and a payment schedule; it shall be reviewed by the Treasurer for completeness before presentation before the Board of Directors. The salaries, commissions and bonuses will be paid from the respective publication's funds.

SECTION 11. Satisfactory performance by the Editor and Business Manager of a publication will usually require that the publication be available by the date specified in this section.

(a) Big T--ten (10) days after the day of general registration first term of the next academic year.

(b) little t--the day of general registration first term.

(c) Totem--the day of commencement.

SECTION 12. The Board of Directors may, at its discretion, honor all personal expense accounts incurred by the members of any publications staff while in office.

SECTION 13. The Editor and Business Manager of The California Tech take office at the beginning of third term; the Editor and Business Manager of the Big T take office at the beginning of the academic year covered by their edition; the Editor and Business Manager of the little t take office immediately following their appointment; the Editor of Totem takes office the day of commencement; members of the Development Team take office immediately following their approval by the Board of Directors.

SECTION 14. Totem The Development Team for the donut web site shall have foremost responsibility for nominating new members of the Development Team. The Board of Directors may temporarily assume this responsibility only if the Development Team has neglected it. The nominees shall join the Development Team upon confirmation by the Board of Directors. Development Team members shall be considered appointed officers of the Corporation.

SECTION 15. The Articles of Incorporation, these bylaws, resolutions to these bylaws, and rulings of the Executive Committee shall be kept current on the donut website and published each year in the little t in completely amended form.

SECTION 16. All ASCIT Minutes for the current year shall be available on the donut web site. The most recent ASCIT Minutes shall be published in each issue of the California Tech.

ARTICLE XV--ADOPTION

SECTION 1. These bylaws shall become operative immediately upon passage.

ARTICLE XVI--Conduct Review Committee

SECTION 1. The position of Conduct Review Committee Student Chairman is not a Corporation office and shall be open to any undergraduate. Procedures for electing the Conduct Review Committee Student Chairman will follow those as outlined in Article VIII.

SECTION 2. MEMBERSHIP. The student representatives on the Conduct Review Committee shall consist of the Conduct Review Committee Student Chair, one representative from each of the undergraduate houses, elected by the members of that House, and one member elected by students living outside of the Houses.

(a) The representatives from the Houses shall be elected each year in accordance with the election procedures determined by the House. A candidate may declare his candidacy in any House, but all students shall vote in the House with which they are affiliated at the time of the election. Students not affiliated with any House may register to vote in the House of their choice. Students not registered nor affiliated with a House at the time of the election may not vote.

(b) Students affiliated with more than one House may only vote in one House.

(c) Students living outside the houses and associated off-campus alleys shall be eligible to elect one representative in an annual election organized according to procedures determined by the electors. Eligible students who choose to vote in the election for off-campus Conduct Review Committee Representative may not vote for Conduct Review Committee Representatives in one of the houses.

(d) In the event that a Conduct Review Committee representative from the Houses retires before his term of office expires, the House shall elect a replacement for the remainder of the term of office in accordance with the election procedures determined by the House.


Copyright 2000-2005, Associated Students of the California Institute of Technology, inc.
The development team can be contacted at: devteam donut.caltech.edu
The Board of Directors can be contacted at: bod donut.caltech.edu
Script last updated: Tuesday, November 25th, 2003 2:18:07 am PST