INDEX
* Resolution I - Corporation Seal * Resolution II - Bylaws and Resolutions * Resolution IIIa - Class Offices * Resolution IV - Selection for Certain Appointed Offices * Resolution V - The Interhouse Committee * Resolution VI - President's Staff * Resolution VII - Coffeehouse * Resolution VIII - Athletic Awards * Resolution IX - Clubs * Resolution X - The ASCIT Teaching Awards * Resolution XI - Installation Dinners * Resolution XII - Multihouse Funding Requests * Resolution XIII - Business Staff Resolution * Resolution XIV - Dues and Assessment Adjustments * Resolution XV - Rulings of the Executive Committee * Resolution XVI - Jamroom * Resolution XVII - The Directors At Large * Resolution XVIII - The Movie Chair(s) * Resolution XIX - Donuts * Resolution XX - Delegation of Nomination Authority * Resolution XXI - ASCIT Screening Room * Resolution XXII - Student Faculty Conference * Resolution XXIII - ASCIT Lights
RESOLUTION I--CORPORATION SEAL
The Corporation shall have a seal consisting of a circle having around its circumference the name of the Corporation and within such circle the words, "Incorporated January 24, 1935, California." The device impressed on the margin of this resolution is hereby declared to be the seal of the Corporation.
RESOLUTION II--BYLAWS AND RESOLUTIONS
SECTION 1. The Secretary shall keep the official copy of the Bylaws and Resolutions and shall cause all amendments to the Bylaws and Resolutions to be included in the official copy.
SECTION 2. Bylaws and resolutions to the Bylaws shall be published in the little t each year in completely amended form.
RESOLUTION IIIa--CLASS OFFICES
SECTION 1. Elections for class officers shall be held during the election of the general officers in accordance with Article VII. These officers shall be co-presidents, elected as a team during their junior year. It shall be clearly marked on the ballot that all registered undergraduates in the appropriate class may vote for the class officers.
SECTION 2. A class officer must be a student at the Institute, and a member of the class he represents.
SECTION 3. The class officers shall be responsible for setting the date of Senior Ditch Day and for determining the form of each year's commencement exercises. Both officers will sit on the commencement speaker committee and will begin the process of finding a commencement speaker immediately after the general elections. They shall also coordinate the seniors to ensure that no irreplaceable items are damaged as tasks of Ditch Day stacks.
SECTION 4. Within the term of this resolution's revision, only officers for the class of 2002 shall be elected.
RESOLUTION IV--APPOINTED OFFICES
SECTION 1. This resolution applies to the following offices:
a) Totem Editor b) California Tech Business Manager c) Big T Editor d) Big T Business Manager e) little t Editor f) little t Business Manager g) Movie Chair
SECTION 2. Application periods for the above appointed offices shall be opened as soon as possible after the first meeting of each new Board of Directors. Application periods shall remain open at least one week. All applications must be submitted in writing to the Secretary.
SECTION 3. The Board of Directors shall interview these applicants for appointed offices. The interviews and appointments shall be closed, but the Board of Directors may invite certain individuals to assist with the interview and the selection. These include but are not limited to the present officer holder(s), and The California Tech Editor for selection of The California Tech Business Manager.
SECTION 4. Appointments to these offices shall be made by the Board of Directors no later than two weeks after the application period for those offices are closed.
RESOLUTION V--THE INTERHOUSE COMMITTEE
SECTION 1. The Board of Directors recognizes the existence of the Interhouse Committee as a body entirely separate from the Corporation, existing to fulfill the purpose outlined in its Definition.
SECTION 2. The Interhouse Committee may act as the nominating committee for the undergraduate members of faculty committees. All recommendations made by the Interhouse Committee by the twenty-first day before the end of each academic year may be approved by the Board of Directors.
SECTION 3. For those positions for which the Interhouse Committee has not made recommendations by the twenty-first day before the end of the academic year, each applicant shall be interviewed by the following committee, which shall then make recommendations to the Board of Directors:
Director for Academic Affairs (Chairman) IHC Chairman Present office holders
RESOLUTION VI--PRESIDENT'S STAFF
SECTION 1. At the discretion of the ASCIT President, a President's Staff shall be appointed by the ASCIT Board of Directors upon the recommendation of the President. The purpose of this staff will be to assist the ASCIT President in the performance of his office and to offer a special opportunity for creative work.
SECTION 2. The President's Staff shall assume responsibilities as arranged with the ASCIT President. These responsibilities may concern broad areas or specific programs.
RESOLUTION VII--COFFEEHOUSE
SECTION 1. PURPOSE. The Caltech Coffeehouse shall exist as a place of entertainment and relaxation for all members of the Caltech community and guests.
SECTION 2. Coffeehouse employees shall include (a) Head Manager(s) and several Employees. The Head Manager(s) shall arrange Employees as necessary.
SECTION 3. The Coffeehouse Head Manager(s) shall be responsible for Coffeehouse operations and employees. The Head Manager(s) shall additionally be responsible for relations with Caltech Dining Services. The Board of Directors shall approve Head Manager(s) prior to their hire and, at their discretion, may recommend dismissal.
SECTION 4. Coffeehouse Employees shall report to the Head Manager(s). Their responsibilities shall be as arranged with him/her/them.
RESOLUTION VIII--ATHLETIC AWARDS
SECTION 1. The Caltech Athletic Director's Office shall prepare a list annually of all students eligible for Athletic Awards, proposed award purchases, and associated costs. They shall present this list to the Board of Directors and the IHC Athletic Manager during the third term for approval.
SECTION 2. In determining award eligibility, the Athletic Director's Office shall use criteria agreed upon by both that office and the Board of Directors. The IHC Athletic Manager shall maintain a list of these criteria, which will also be published in the little t.
SECTION 3. ASCIT and the Athletics Office shall fund the full cost of athletic awards. ASCIT shall also subsidize the purchase of varsity jackets for second-or-higher-year lettermen or seniors lettering for the first time. The level of subsidization shall be determined by the Board of Directors each year during the annual budget meeting.
SECTION 4. The Athletic Director's Office shall be responsible for purchasing and distributing the awards.
RESOLUTION IX--CLUBS
SECTION 1. OFFICIAL RECOGNITION OF CAMPUS ORGANIZATIONS. In order to be officially recognized, a campus organization must:
(a) Have at least ten (10) members, of which five (5) must be ASCIT members.
(b) Submit a statement of purpose and a membership report. Upon approval of the Board of Directors, the organization is entitled to request financial support from ASCIT and deal with the Institute as a recognized student organization. Newly recognized organizations must submit an activities report each term for one year.
(c) Post campus-wide events on the ASCIT calendar at <donut.caltech.edu>.
SECTION 2. ORGANIZATION FUNDING.
(a) All campus organizations must register on the ASCIT web site and be recognized as an official club before requesting funding from the BoD. The Freshman Director at Large, as student club liasison, will be responsible for recognizing these organizations according to the stipulations in Section 1. Clubs that are denied official recognition may petition the BoD.
(b) Clubs that have been allocated funding after presenting at the annual budget meeting must contact the ASCIT FDAL to receive their check. Clubs that fail to present at this meeting may receive funding at the discretion of the BoD only if funds are available.
(c) If a club fails to pick up funding from a term that has already passed, the originally allocated amount will be reduced by 50% or more. No funding will be awarded if more than one term has passed or if the term fell in the previous BoD's fiscal year. Recognizing that special circumstances might arise, the BoD may approve to allocate a club's funding in its entirety rather than per term, although ASCIT encourages clubs to be active each term. The ASCIT website is available for listing term activity reports to assist clubs in keeping track of funding from ASCIT.
RESOLUTION X--THE ASCIT TEACHING AWARDS
SECTION 1. ASCIT acknowledges the need for Teaching Awards as a means of recognizing individuals who excel in inspiration and motivation of students, approachability and concern for students, and effective and efficient communication of course material--qualities which otherwise go largely unrewarded.
SECTION 2. The Academics and Research Commitee shall be responsible for gathering information from any available sources and rating instructors and teaching assistants by any means previously approved by the Board of Directors.
SECTION 3. The Academics and Research Committee shall submit the top ten instructors and five teaching assistants in nomination to the Board of Directors, in ranked order. The BoD shall choose the awards recipients from the pool.
SECTION 4. The Board of Directors shall determine the recipients of the Teaching Awards near the middle of third term, and present the awards prior to the end of the academic year in a manner they shall determine.
SECTION 5. Five awards shall be presented to course instructors and three to teaching assistants, without regard to title. No individual may receive awards in consecutive years. The Board of Directors shall determine the form of the awards each year.
SECTION 6. The awards shall recognize excellence in teaching for the academic year in which they are presented, as well as the third term of the previous year. Previous experience shall not be relevant.
SECTION 7. The Director of Academic Affairs shall maintain a permanent record of the Teaching Award recipients, which will be available to all members of ASCIT.
RESOLUTION XI--INSTALLATION DINNERS
The officers of the Associated Students of the California Institute of Technology shall be officially installed into their respective offices at a function to be organized by the outgoing Director for Social Activities. The procedure for installations is as described in Article VIII Section 10 in the ASCIT bylaws. The following officers will be installed at the function: President, Vice President, Secretary, Treasurer, Director for Social Activities, Director for Academic Affairs, Interhouse Committee Chairman, Upperclass Director at Large, and Freshman Director at Large. The outgoing officers, as well as the incoming officers, shall be invited to the function.
RESOLUTION XII--MULTIHOUSE FUNDING
SECTION 1. ASCIT shall provide $200 per house per term for activities facilitating multi-house interaction.
SECTION 2. ASCIT shall provide $200 per house per fiscal year (The Interhouse Memorial Fund) for large interhouse parties.
SECTION 3. The Board of Directors shall determine whether a specific event satisfies the requirement for multi-house interaction or an interhouse party.
SECTION 4. The BOD must be informed of a multihouse funding request either in person or through the Social Director before the event to be funded.
RESOLUTION XIII--BUSINESS STAFF RESOLUTION
The Treasurer may call meetings of any and all ASCIT officers who conduct business affairs on behalf of ASCIT, its publications, or other financial ventures.
RESOLUTION XIV--DUES AND ASSESSMENT ADJUSTMENTS
(a) Notice of modifications to ASCIT dues and assessments shall be given, in writing, to the following offices upon approval of such changes by the student body: Student and Employee Accounts, Collections; Student Affairs Administrator; and Financial Aid Office. The Board of Directors shall be responsible for notifying those offices in writing as soon as the Board is aware of the possibility that such action might be taken.
(b) The Board of Directors shall not pass adjustments in dues or assessments during third term in consideration of Caltech offices that require time to update their records to reflect the changes.
RESOLUTION XV--RULINGS OF THE EXECUTIVE COMMITTEE
(a) The Secretary shall record the rulings of the Executive Committee.
(b) These rulings shall be published in every issue of the little t and shall be available for review by all ASCIT members.
RESOLUTION XVI--JAMROOM
SECTION 1. The Jamroom exists to provide reasonable, student-managed practice space for Caltech community musicians and bands. The equipment in the Jamroom is the property of ASCIT.
SECTION 2. ASCIT shall fund the Jamroom at a sufficient level to keep it operational, but the Jamroom manager may solicit additional funds from other sources.
SECTION 3. All those affiliated with Caltech (JPL, Staff, Faculty, Grad, or Undergrad student) are eligible for Jamroom membership. Membership fees shall be $10 per term, or $30 per year (summer included).
SECTION 4. The Board of Directors shall appoint (a) Jamroom Manager(s). The Manager(s) shall ensure that equipment and facilities are properly maintained, keep an inventory of the equipment, organize and manage the membership, and spend the money allocated to the Jamroom in accordance with its budget. The Jamroom Manager(s) shall be (a) Jamroom member(s), but not necessarily (an) ASCIT member(s).
SECTION 5. The Jamroom Manager(s) shall serve ex officio on the ASCIT Executive Social Committee.
SECTION 6. The Manager(s) is/are entitled to a salary of up to $100/year, plus an optional bonus of up to $50 for satisfactory work.
RESOLUTION XVII--THE DIRECTORS AT LARGE
SECTION 1. The Upperclassman Director at Large shall serve as ASCIT Publications Liason and shall be responsible for maintaining communication between the Board of Directors and the editors of the various ASCIT-sponsored publications. He/She shall request periodic status reports from the editors in addition to the documents required by the Corporation Bylaws. The UDAL shall also be responsible for the management, finances, operation, and maintenance of the ASCIT copier.
SECTION 2. The Freshman Director at Large shall serve as the ASCIT Student Club Liason and shall be responsible for maintaining communication between the Board of Directors and the officers of the various student clubs on campus. He/She shall maintain a database of clubs, officers, and e-mail contact inforrmation for use by the BoD and shall ensure that clubs follow proper procedures when requesting funds. The FDAL shall also be responsible for the publication of the Undergraduate Research Opportunities Handbook.
RESOLUTION XVIII--THE MOVIE CHAIR(S)
SECTION 1. The Movie Chair(s) shall manage the ASCIT Video/DVD library. He/She/They shall maintain the checkout system and keep the library in good physical repair. He/She/They shall maintain the titles within the library and purchase new additions in accordance with the ASCIT movie budget. He/she/they may put the smack down on those who do not return copies in a timely fashion.
SECTION 2. The Movie Chair(s) shall in addition manage the ASCIT Screening Room and ensure that all equipment is secured and in good working condition. RESOLUTION XIX--DONUTS
SECTION 1. The Donut Man (a.k.a. Far Foster's) of Glendora shall be the Official Donut Provider of the Corporation.
SECTION 2. Free donuts shall be provided to all ASCIT members every Friday morning of each term at ~ 8 am., except during final examinations, Rotation, and vacations. This shall be the foremost duty of the ASCIT President, though he may seek assistance.
SECTION 3. Free donuts for ASCIT members shall also be provided at midnight once each term.
RESOLUTION XX--DELEGATION OF NOMINATION AUTHORITY
In light of the fact that the Faculty Board believes that ASCIT should be the body that appoints students to Faculty/Student Committees,
SECTION 1. ASCIT shall appoint student members to the Faculty/Student committees in accordance with the rules set forth by the Bylaws of the Faculty Board.
SECTION 2. ASCIT shall delegate nomination authority of the following Faculty/Student committees to the Academics and Research Committee (ARC):
Core Curriculum Steering Committee Academic Policies Curriculum Library
Educational Outreach
Study Abroad
SECTION 3. ASCIT shall delegate nomination authority of the following Faculty/Student committees to the Interhouse Committee (IHC):
Freshman Admissions Grievances Scholarships and Financial Aid Undergraduate Academic Standards and Honors Upperclass Admissions Student Housing Health Athletics and PE
SECTION 4. Nomination authority for the remaining Faculty/Student committees, including Institute Programs, Institute Art, and any ad-hoc committees, shall be delegated to the ASCIT Board of Directors and its associated bodies.
SECTION 5. ASCIT requires that student appointees to the Faculty/Student committees give regular feedback.
RESOLUTION XXI-- ASCIT SCREENING ROOM Recognizing that:
1. The ASCIT Screening Room was created in order to provide a high-quality non-house sponsored facility for ASCIT members to view movies. 2. The Screening Room is valuable and popular with a wide segment of the Caltech undergraduate community. 3. ASCIT has a responsbility to encourage fair use of the Screening Room for the intended purpose.
We, the ASCIT Board of Directors, resolve that:
1. The online reservation system on the ASCIT Donut web site shall determine who has reserved the room. The individual who has reserved the timeslot and specified the movie shall have priority. 2. Any ASCIT member may reserve the Screening Room online at the ASCIT Donut web site. Guests may attend Screening Room viewing, but only current ASCIT members may make reservations. 3. Any ASCIT member is welcome in the Screening Room at any time. 4. The Screening Room may only be reserved for the viewing of movies. 5. The Screening Room should be reserved for no longer than the length of the single movie that the members intend to watch and have signed up for. 6. "Movie marathons", etc. are not allowed if others are waiting to use the room. 7. If a member who has reserved a timeslot decides not to use that timeslot as he has originally specified, he has an obligation to change or delete the Donut reservation. 8. Screening Room patrons should use appropriate judgement in determining what movies are viewed, in accordance with Institute policy on appropriate viewing. ASCIT is not responsible for the actions of Screening Room patrons.
RESOLUTION XXII-- STUDENT/FACULTY CONFERENCE
SECTION 1. A Student/Faculty Conference (SFC) shall be held in April of every odd year to maintain open lines of communication between students and faculty and to improve academics and campus life.
SECTION 2. A limited number of topics of discussion shall bedecided upon prior to the SFC by ASCIT and its associated committees.
SECTION 3. Committees formed prior to the SFC shall study and investigate the topics. The ARC shall appoint students to these committees.
SECTION 4. The committees shall write a final report containing their findings, recommendations, and plans for further work or implementation.
SECTION 5. The committees shall publish the reports to the entire campus community.
RESOLUTION XXIII-- ASCIT LIGHTS
SECTION 1. ASCIT owns a collection of stage and effect lighting for use at social functions.
SECTION 2. ASCIT shall provide sufficient funds for maintenance of the ASCIT lights. The BoD shall approve funds at its discretion for the purchase of new equipment.
SECTION 3. The BoD shall appoint an ASCIT Lighting Manager. The Manager's duties shall include, but are not limited to, the basic maintenance of the lighting equipment, keeping an inventory of the equipment, lending the lights to ASCIT members, and upholding a basic knowledge of the operation of the lights.
SECTION 4. The lighting manager shall serve ex officio on the ASCIT Executive Social Committee.