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Minutes of the ASCIT BoD Meeting
Present
New BoD; Old BoD members: Baldeep Sadhal, Hanna Kim, Melvin Leok, Garrett Heffner, and Derek Shannon; Guests: Christian Thomas, Tim Crosby, and Erik Dill
First meeting of the new BoD called to order at 11:30 pm.
Gurt reports that new officer installations will probably be on Thursday, February 24 at the MOSH’s house.
Guests
Christian and Tim bring us up to date on the projector Mann’s Theater donated to Caltech. Tim reports that it has not been tested yet, but he is confident they can get it to work. They request funding for third term and first term of next year, saying that the new equipment will increase attendance at the weekly showings. Most of the costs are for the licenses to the movie reels, which are about $3000 a term for 10 movies.
Erik “Mr. Publications” Dill reports on the progress of the little t and the Big T. He answers the question: “1999 little t, where the hell is it?” It is “on the road to getting printed,” according to Erik. He estimates that cost will be $4-$5 per book for an order of 1100 books, 300 pages each. As for the Big T, it is “underway and well in hand.” Erik reminds us that senior submissions are due February 22, which is next week. He also proposes a monthly meeting with ASCIT and the publications staff to give updates and report on their progress and financial status. Erik is also developing a guidebook entitled “How Not to Screw Up the little t.”
Quote from Erik: “According to Baldeep, publication directors hide in their office and ASCIT only finds out when things go horribly, horribly wrong.”
General Meeting
Eric begins with the subject of ASCIT appointed offices, which include Tech, little t, and Big T Business Managers; little T, Big T, and Totem Editors; and Election and Movie Chairs. The Social Director also needs to nominate an Executive Social Team (usually the Social Director from each house) and the President needs to choose an Executive Committee.
Laura reports that the BoC does not have all the house representatives yet, but they will be chosen by Thursday.
The BoD starts talking about money and the little t. Baldeep says that the cost to ASCIT is usually small since the delta between money received from advertising and the money spent on publishing is very small, in theory. What if the little t is not published this year? Chris suggests putting out a “smaller t.” Another solution is to hand out copies from previous years to just the freshman or to have a PDF version online. Baldeep tells Sean that he has complete control over the finances of the publications.
Laura comments that this is the first year that the BoC bylaws will be printed in the little t. She also mentions that the BoC is going to propose a change in their bylaws concerning the appointment of BoC reps. They would like to have staggered elections to solve the problem of having too many new BoC members at the same time. Baldeep tells her that a two-thirds majority of the voting population is required for a bylaw change.
The BoD goes back to the subject of officer appointments. Eric notes that interviews will take a LONG time. We decide that the sign-ups will be announced this Friday, February 18 and will be taken down next Friday, February 25. The sign-ups will be on the door of the ASCIT office, SAC 33. Martha-Helene proposes splitting up the BoD to conduct interviews, which most people agreed was a good idea.
The old BoD members bring the new BoD up to date about the ASCIT movies. Baldeep brings up several pro-movie arguments: they promote social interaction, there is nothing else to do Friday night, and it is the only opportunity to see old movies in that format. The BoD also considers having a DVD video library and/or movies in Moore.
Meghan brings up the subject of the ASCIT van, which is too expensive to insure. She is determined to sell the van (possibly on eBay), though Baldeep notes that he has heard the past three Upperclass Directors say the same thing.
Eric brings up the Budget Meeting, which will probably be scheduled for the second week of third term. He proposes setting up a Club Funding Committee to help conduct interviews. Chris suggests turning funding of ethnic clubs over to the ISO (International Student Organization) and ASCIT will just contribute to ISO. Baldeep says that there might be potential problems with that and suggests having reps from different funding organizations meet bi-weekly to discuss club funding.
The new BoD will leave details of the Budget Meeting for the next meeting.
Chris reports that the Housing surveys have been received, the data is in, but has not yet been analyzed. He also reports a meeting between the IHC and Chris Brennen to discuss admissions, since Caltech is admitting the same number of students though the yield is expected to be much higher.
The time for the weekly ASCIT meetings has been set for Mondays at 10:00 pm for the rest of the term.
Meeting adjourned at 1:23 am.
Respectfully submitted,
Jason C. Cardema