ASCIT Board of Directors Meeting – Minutes
Officers Present: Caleb Ng, Zachary Higbee, Christopher Watson, Tzong-Lian 'Will' Tsay, Ekta Bhojwani, Joel Nikolaus, Angela Zah, Matt Czubakowski, Michelle Jiang
Officers Absent: none
Guests: Daryl Coleman, Michael Grinolds, Patrick Herring, Kevin Noertker
Call to order: 12:18
Announcements:
- BoD e-mails have switched over to the new officers.
- Cathy Jurca will be holding a mini-tea with administrators. Craig will be coordinating the details and should be contacted about suggestions for administrators. Routing:
- The ASCIT photocopier has been discovered in Winnett basement. Matt will track down and evaluate condition and possible relocation.
- Caleb recommends beginning a BoD house dinner rotation. Joel and Chris will pursue further.
Funding:
- Caltech C requests $500 in funding for a Chinese New Year/Lantern Festival event. The event is open to all students and the money is available. Propose funding $400. VOTE: Approved (7-0-1)
- Will requests $750 in funding for the Student Experience Conference. Funds will provide t-shirts for ARC, BoD, IHC, faculty, and several members of each house. One time cost. Propose funding $750. VOTE: Approved (6-0-2)
- There is general agreement among the BoD that the bylaws do not support paying for space in the Tech. Policy reasons require that such funding be rejected. The issue will be discussed again after the report from the editors. In the meantime, the BoD will consider drafting of a resolution and Angela will meet informally to discuss ideas of a compensation plan. Propose to reject funding. VOTE: Approved (8-0-0)
- Funding requested for a student-faculty meal. The expenditures are deemed unusually high. In the future all requests for such funding should be approved prior to the meal. This can include contacting Angela by e-mail. Students are encouraged to apply, but should keep requests reasonable.
Scheduling:
- Wednesday BoD meetings will now be held at 12:15 on the olive walk. The goal is to make meetings shorter and will focus on approving funding requests and weekly updates by officers.
- Weekly meetings will also be held on Mondays at 10 pm. Focus will be on the more difficult and drawn out issues. May also form BoD sub-groups.
- Retreat provisionally planned for this Saturday. Contact Caleb about dates for the installations dinner. Publications:
- Ekta reports that the submission deadline for the Big T is on March 15. More people are needed to help complete it by the deadline. It also needs additional space for computer, server, and materials.
- Patrick reports that the little t needs to be approved today. Distributed copies for review.
Miscellaneous:
- Social Team needs more space to store equipment. Currently occupied by scaffolding.
- Ekta still needs reps from Ruddock, Avery, and Lloyd on Social Team. Also requests and receives approval to appoint members. Plans to look into starting up weekly movies in the screening room.
- Prefrosh weekend carnival/party is planned. Due to closing of old movie theater, a new theater is needed, possibly a drive in theater. Meeting adjourned: 13:06
Submitted by Joel Nikolaus, ASCIT Secretary.