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ASCIT BoD meeting 1/9/08
Officers Present
Chris Gonzales, Mike Grinolds, Patrick Herring, Zack Higbee, Mike Woods, Angela Zah, Andrea Dubin, Ekta Bhojwani, Daryl Coleman
Officers Absent
Caleb Ng
Guests
Ben Steele, Craig Montuori
Student Center Committee
-Anneila Sargent told Mike Woods that Jean-Lou Chameau is planning on starting up a committee of faculty and Undergraduates to look into the student center. She suggests combining forces between out committee and theirs to work on this. Sign ups will go up today and we will be looking for roughly 3 people to serve. Interviews will be this weekend at the same time as the honor keys meeting
Honor Keys
-Daryl is writing the MHF proposal. It is due on Friday, and Mike Woods and Craig will help him out.
-The meeting to discuss points systems and such will be at 1:00pm on Saturday in the SFL Multimedia conference room.
Publications
-The 2007 Big T has submitted 0 pages. Nothing has changed over break. Ekta reports that the ’08 staff can’t handle making the ’07 yearbook by themselves. Angela is flaking and we don’t know how much she has done. There’s no template for the pages, so we would have to start from scratch. Ekta needs a staff in order to be able to handle getting the ’07 yearbook out, and will get the house historians to help out.
-Angela says that we have been having a lot of problems with the publications. She suggests that we need some kind of control over them, Craig responds by saying that’s what the UDaL is for. Part of the problem is that we don’t usually have people who sign up to work on it.
-Ekta reports that they are also having problems with ads, since parents have paid for ads and other people have bought ads, if it’s unreliable we will have a hard time getting people to sell us ads in the future. Ekta thinks we need 3 or 4 people to work on it, Mike Woods suggests getting house historians to help out. Ekta will find someone to be a new editor for the ’07 yearbook and will get house historians to help out working on it. We’ll also ask the IHC to help out. Historians should forward on their pages on to Ekta. We also need people to take or submit pictures. Ekta says that this will take at least a month to do. She says that they are aiming to have it out by the first week of 3rd term, since it takes 4 weeks for publishing. She will try to get each historian to do 10-12 pages. Sign ups will go up today for other people who wish to help out. Ekta suggests allocating a certain amount money per sets of pages to encourage people to work on it.
-Little T: Ben Steele reports that the editor said he had a personal crisis over the break and deleted all the files. No backups were taken. The check was submitted to the publishers. We have sold ads for this year and we still have the manuscript from previous years. Internal Caltech ads have been cashed but no other ones have been. It was decided that we really need to publish something to keep our reputation with ads, so we decided to republish last year’s Little T with very minor changes. Unfortunately the only copy we have is a file posted online as PDF. Ben will work on putting the new ads in. Sam Levine might also be able to help. We could also email Dima. Patrick will work on it with Ben to get something publishable.
Elections
-An alumnus contacted Andrea to suggest that the elections chair NOT be a member of devteam. We need someone not running not on devteam or Excomm who is familiar with the bylaws. Gonzo said he would do it. Vote to have Gonzo serve as the new elections chair: approved.
Retreat
-We don’t have time to go anywhere since it’s the end of our terms. Andrea suggested just having a nice dinner at Tom Mannion’s. The BoD agreed that this is a good idea. We decided that Friday or Saturday nights are best. Gonzo will talk to Tom to figure out a good night.
VPSA meeting
-The meeting with Anneila Sargent will be next Monday.
Respectfully,
Andrea Dubin
ASCIT Secretary