20 October 2017

ASCIT Board of Directors Meeting

Minutes for 20 October 2017. Taken by Dana He.

Officers Present: Sakthi Vetrivel, Kavya Sreedhar, Sara Adams, Alice Zhai, Dana He

Guests:

Call to Order: 10:02 am

President’s Report (Sakthi):

• IHC got all reports from COUCH, should be working on consolidating information.

• ASCIT meeting with Joe Shepard on Monday.

• Wants to put out survey for Caltech Secure versus BeaverNet.

Officer’s Reports:

V.P. of Academic Affairs (Kavya):

• Would like to make TQFR improvements such as histograms of actual grades instead of expected grades, etc.

• Appointed three new freshman ARC representatives: Ryan Han, Michael Yao, and Alice Gin.

V.P. of Non-Academic Affairs (Rachael):

• IHC will meet this weekend to do complete analysis of the rotation process and decide how to restructure the Bechtel focus group discussion.

Director of Operations (Sara):

• Sent out club funding forms last night. Has gotten a couple replies already and will talk to Tom about scheduling.

• Has yearbook proofs and has reviewed about half of them.

Treasurer (Sarah):

• We now have a point person so non-Bursar account requests can be processed.

• Have not gotten a reply back from Megin approving the budget yet, but should be fine.

• IRS form was apparently sent to a mailbox in Dabney; will look in to it.

Social Director (Alice):

• Trivia Night was yesterday. About 20-30 people were there for the first 30 minutes, will probably cut down on Trivia Night to 1-2 times per term instead of every other week.

• ASCIT Movie Night for Thor next Friday.

• Caltech is having a Nobel Prize celebration from 3-5 pm on Halloween, so Chandler dinner and haunted house/hay ride will be moved to Monday. Plans to allocate $500 for haunted house/hay ride.

• ASCIT formal survey showed people want similar style as last year. Looking into possible venues.

• If Marsh Funding is approved, then there will be enough money to do a theme park trip.

Secretary (Dana):

• Nothing to report.

If anyone has any questions or concerns about a section of the minutes please email the appropriate officer. We are happy to answer any questions.

Meeting Adjourned: 10:22 am