January 11 2022 - VPSA

ASCIT Board of Directors VPSA Meeting

Minutes for January 11, 2022. Taken by Nicole Heflin.

Officers Present: Ayooluwa Odemuyiwa, Mohini Misra, Katherine Chang, Matthew Hajjar, Kavya Rajagopalan, Aditi Venkatesh

Guests: Kevin Gilmartin, Felicia Hunt, Lesley Nye, Miranda Huseth

Call to Order: 12:00 pm

President’s Report (Ayooluwa):

Covid Response/ Support

  • ASCIT has been utilizing social media platform to keep people updated
  • Sent email to ug to clarify dining hours
  • Houses have developed their own food system for individuals who are flagged and living in houses
  • Complaints about no outdoor time for students in isolation
  • ASCIT put together care packages for students in isolation
  • Concerns about gym closure

MOU Review + Bylaws

  • Previous amendments were voted down by RevComm because 1) BoD can not pass amendments third term and 2) wording was vague
  • Concerns that students wouldn’t have a say on amount for student dues since value will be discussed between ASCIT and admin so we want to negotiate between ASCIT and Caltech (possibly put a lower bound on amount)
  • Want to add amendment that would require RevComm chair to step down if they are studying abroad

Counseling Center Concerns

  • Students are putting in appointments but are not hearing back 2-3 weeks after; admin has no concrete plans to improve this system since they are focusing on other Covid related issues

Officer’s Reports:

V.P. of Academic Affairs (Mohini):

  • Review of return to in-person learning and isolation policy survey → some people concerned about returning to in-person learning; would like to have options for remote learning or at least lecture recordings so that students don’t fall behind

V.P. of Non-Academic Affairs (Katherine):

  • House responses to Covid - Picking up food for other students
  • Ski trip reimbursements & future house events moving forward

Director of Operations (Aditi):

  • SAC cleanup

Treasurer (Matthew):

  • Nothing to Report

Social Director (Kavya):

  • ASCIT Formal
  • Clothing Drive
  • Winter Carnival

Guests:

Kevin:

  • Has approval to extend Red Door hours; however, there is problem with staffing, so they will extend hours for Thursday and Friday first (still no indoor dining)
  • Will pass along concerns about board costs; however, not hopeful that costs will be reduced
  • Working with student affairs staff to try and open up gym slowly, move equipment outdoors, or setup an appointment system
  • Levels of reopening are being discussed

Felicia:

  • Want to work on interhouse dates since we will have to shift these; can’t start construction without going through training first
  • Elections require that students need to be enrolled and in good standing; what can we do to have students run for positions who fulfill this criteria?
  • Build leadership training module with help of students; want to do one week with ASCIT and IHC instead of two separate weeks; for now, probably keep two separate trainings led by Felicia and Tom

If anyone has any questions or concerns about a section of the minutes please email the appropriate officer. We are happy to answer any questions.

Meeting Adjourned: 1:00 pm