ASCIT Board of Directors VPSA Meeting
Minutes for January 31, 2022. Taken by Nicole Heflin.
Officers Present: Ayooluwa Odemuyiwa, Mohini Misra, Katherine Chang, Matthew Hajjar, Kavya Rajagopalan
Guests: Kevin Gilmartin, Felicia Hunt, Tom Mannion, Kristin Weyman
Call to Order: 12:04 pm
President’s Report (Ayooluwa):
California Tech
- Coordination with ORE and tech editors to ensure payments are processed correctly in the future
- Go over the structure of the Tech’s accounts
- Write up an MOU between California Tech and Caltech
DEI Initiative
- Potential collaboration between AdComm and IHC to ensure that we can support and further diversity, equity, and inclusion on campus; planning to invite AdComm chair to weekly ASCIT meetings
Bylaw Review Upcoming Meeting
- Ensure everything in bylaws is above board and aligns with what ASCIT is currently doing
Officer’s Reports:
V.P. of Academic Affairs (Mohini):
- Nothing to Report
V.P. of Non-Academic Affairs (Katherine):
- RA appreciation week → houses are arranging cards/gift baskets for RAs
Interhouses
- Houses working with Tom and Felicia to organize meetings to start construction for interhouses
- Houses working with Tom and ORE to organize small-scale events
Security
- Concerns regarding response time of security
- Potentially having first aid courses/resources (ex. CPR classes, etc.)
Rotation Algorithm
Director of Operations (Aditi):
- SAC Cleanup → need to coordinate with housing or SAC maintenance
- Ensuring that clubs register their events through SPA/ORE so that they comply with Caltech guidelines
Treasurer (Matthew):
- Upcoming meeting with California Tech to address financing issues
Social Director (Kavya):
- ASCIT Formal venue finalized → California Science Center
- Winter Carnival → Feb. 20th; winter theme festivities such as ice rink, curling, fake snow, etc. (pod events)
- Valentine’s Day
Guests:
Kevin:
- People are encouraged to work remotely through the end of this week; admin will evaluate restrictions at the end of the week
- In response to security concerns, believes security is an issue that should be addressed; will try to resolve this issue
Tom:
- Supporting small house events that are registered -- Ordering bartenders for Page social hours
Felicia:
- Looking at creating gender inclusive housing through ORE for next year
- Feb. 28th → leadership week
- Creating a map for “who does what” at Caltech → guide for students on who to go to for various questions/help
If anyone has any questions or concerns about a section of the minutes please email the appropriate officer. We are happy to answer any questions.
Meeting Adjourned: 12:40 pm