January 31 2022 - VPSA

ASCIT Board of Directors VPSA Meeting

Minutes for January 31, 2022. Taken by Nicole Heflin.

Officers Present: Ayooluwa Odemuyiwa, Mohini Misra, Katherine Chang, Matthew Hajjar, Kavya Rajagopalan

Guests: Kevin Gilmartin, Felicia Hunt, Tom Mannion, Kristin Weyman

Call to Order: 12:04 pm

President’s Report (Ayooluwa):

California Tech

  • Coordination with ORE and tech editors to ensure payments are processed correctly in the future
  • Go over the structure of the Tech’s accounts
  • Write up an MOU between California Tech and Caltech

DEI Initiative

  • Potential collaboration between AdComm and IHC to ensure that we can support and further diversity, equity, and inclusion on campus; planning to invite AdComm chair to weekly ASCIT meetings

Bylaw Review Upcoming Meeting

  • Ensure everything in bylaws is above board and aligns with what ASCIT is currently doing

Officer’s Reports:

V.P. of Academic Affairs (Mohini):

  • Nothing to Report

V.P. of Non-Academic Affairs (Katherine):

  • RA appreciation week → houses are arranging cards/gift baskets for RAs

Interhouses

  • Houses working with Tom and Felicia to organize meetings to start construction for interhouses
  • Houses working with Tom and ORE to organize small-scale events

Security

  • Concerns regarding response time of security
  • Potentially having first aid courses/resources (ex. CPR classes, etc.)

Rotation Algorithm

Director of Operations (Aditi):

  • SAC Cleanup → need to coordinate with housing or SAC maintenance
  • Ensuring that clubs register their events through SPA/ORE so that they comply with Caltech guidelines

Treasurer (Matthew):

  • Upcoming meeting with California Tech to address financing issues

Social Director (Kavya):

  • ASCIT Formal venue finalized → California Science Center
  • Winter Carnival → Feb. 20th; winter theme festivities such as ice rink, curling, fake snow, etc. (pod events)
  • Valentine’s Day

Guests:

Kevin:

  • People are encouraged to work remotely through the end of this week; admin will evaluate restrictions at the end of the week
  • In response to security concerns, believes security is an issue that should be addressed; will try to resolve this issue

Tom:

  • Supporting small house events that are registered -- Ordering bartenders for Page social hours

Felicia:

  • Looking at creating gender inclusive housing through ORE for next year
  • Feb. 28th → leadership week
  • Creating a map for “who does what” at Caltech → guide for students on who to go to for various questions/help

If anyone has any questions or concerns about a section of the minutes please email the appropriate officer. We are happy to answer any questions.

Meeting Adjourned: 12:40 pm