November 16 2020 - VPSA

ASCIT Board of Directors VPSA Meeting

Minutes for November 17, 2020. Taken by Katherine Chang.

Officers Present: Yuying Lin, Megan Wang, Aditi Venkatesh, Eilleen Zhang, Ayooluwa Odemuyiwa, Katherine Chang

Guests: Tom Mannion, Kevin Gilmartin, Varun Shanker, Arushi Gupta

Call to Order: 12:05 pm

President’s Report (Yuying):

  • Secretary appointment
  • Faculty committee appointments in progress
  • Frosh committee logistics (application sent out after faculty committee appointments finished)

Officer’s Reports:

V.P. of Academic Affairs (Megan):

  • Option advising last Saturday went well
  • REGIS tutorial sent to frosh
  • Student faculty lunches logistics
  • SFC option chairs appointed

V.P. of Non-Academic Affairs (absent):

  • Rotation happening 1st week winter term

Director of Operations (Aditi):

  • Sent out applications and conducted interviews for club funding
  • Decided on club funding amounts (updates sent to clubs soon)

Treasurer (Eilleen):

  • Temporary club funding period completely processed
  • Budget almost complete
  • Going to do OBI and pcard training soon

Social Manager (Ayooluwa):

  • Social events for rest of term logistics
  • Midnight donuts discuss with Tom
  • Fall event logistics
  • Freshman oriented events logistics

Guests:

Varun:

  • Transition has gone smoothly
  • Sustainable mentoring program with the Caltech Y and ASCIT logistics
  • Unresolved bylaws from previous board need resolving

Kevin:

  • Accreditation logistics
  • Align ASCIT interests with admin
  • Met with various groups about how students were responding to uncertainty about on-campus instruction
  • Admin doing their best, but everything is uncertain

Tom:

  • Make room during first week rotation for senior class officers and events for ditch day
  • Lots of senior class interest for Ditch day and other senior events this year
  • Fosselman’s Ice Cream event very successful (over 100 people showed up)
  • Coordinate events with Ayooluwa
  • Interest in food events

If anyone has any questions or concerns about a section of the minutes please email the appropriate officer. We are happy to answer any questions.

Meeting Adjourned: 12:40 pm